Send Documents

Principals should send the following electronic documents to the MAPSS team in preparation for the visit:

  • Name and email addresses of all classroom teachers, including elective and special education teachers, preferably in an Excel spreadsheet
  • School master schedule, preferably in an Excel spreadsheet
  • Bell schedule(s)
  • School map, including teacher name and room numbers
  • Campus Improvement Plan/Targeted Improvement Plan
  • Agenda for the day, prepared by you, to include scheduled times and locations for teacher, student, parent, counselor, district representative, and principal interview groups
  • Any additional documents that you feel may be helpful to the MAPSS team, such as special education teacher schedules, meeting calendars, handbooks, etc.

Inform Staff

Principals should inform staff the MAPSS visit is to provide an objective view of the current state of the school. School faculty should also be aware of the date and to expect a MAPSS team member to visit their classroom.

Instructional observations are conducted in as many classrooms as possible. These observations last 15-20 minutes. Teachers should know the goal of the classroom visits are to observe active teaching and learning.

In addition, the teachers should expect a survey to be email from the MAPSS team prior to the visit. Individual responses of the survey will remain confidential in the report.


Gathering Surveys

The Statewide MAPSS office will distribute surveys to teachers from the supplied teacher email list. It is the responsibility of the school to distribute parent and students surveys. The school leadership team should do the following to gather surveys:

Distribute survey links to students and parents:

  • All surveys should be taken online, not printed on paper.
  • Surveys should be completed prior to the campus site-visit date.
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Student Surveys Suggestions

  • Rotate students through a computer lab to ensure that all students complete their surveys.
  • Have students take their surveys during a designated class period.
  • Provide an incentive for the first class/grade level to complete all student surveys.
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Parent Surveys Suggestions

  • Share the link to the parent survey on the school website or a newsletter.
  • Make a computer station available at your school.
  • Remind parents about the survey during special events.

Selecting Rooms

The efficiency of the MAPSS team will be improved if wireless internet is made available in the rooms provided.

Interview Room

Designate room(s) for conducting interviews. The principal interview is typically conducted in the principal’s office and last 1 hour and 15 minutes.

MAPSS Team Room

Designate another room for the MAPSS team to use as a work space throughout the day. This room will be used for the MAPSS team to meet, input MAPSS data and work together throughout the day. This room must be separate from the room(s) designated for interviews.


Create Interview Agenda

The MAPSS team has created a sample interview schedule to guide the site-visit process. The campus will need to select who and what rooms will work best for the interviews. The goal of selecting who to interview is to ensure a truly diverse representation of your school.

Sample Interview Agenda

Interview Groups

  • Principal
  • School counselor(s)
  • Student group of 4-6 generally successful students
  • Student group of 4-6 students who may be at risk or struggling
  • Teacher group of 5-8 of multiple content areas
  • Parent group of 5-15 representative of school demographics
  • District representative (optional)

MAPSS Visit Day


Remind teachers and staff of school visit and purpose.


Provide the MAPSS team lead with a list of any substitute teachers for the day.


Principal conducts a 15-minute introduction to discuss school priorities and current initiatives.


MAPSS team lead conducts a 30-minute, end-of-day debrief with principal.



The principal's checklist goes into the details of how to make the visit as efficient and unobtrusive as possible. This short list includes tips for getting the most out of a MAPSS visit.

Principal MAPSS Checklist